Human Resource Administrative Assistant

Transform with us the future of energy ⚡

SGB-SMIT USA is a division of SGB‑SMIT Group an international transformer manufacturer with locations in Europe, Asia and America. With reliable transformer technology, the company actively supports the global energy transition in areas such as renewable energy, industry and urban energy infrastructure.

As a key link between power generation, transmission and distribution, SGB‑SMIT Group develops and manufactures power transformers, distribution transformers, cast‑resin transformers and custom solutions for data centers, industrial applications and e‑mobility. These products ensure efficient, stable and secure energy flows worldwide.

With more than 3,800 employees worldwide, the SGB‑SMIT Group stands for quality, innovation and sustainability and offers a stable environment to work on technologies that shape the energy systems of the future.

What sets the SGB-SMIT USA apart: 🌍

We combine the strength of an international technology company with an employee-oriented corporate culture:

• Meaningful work at the heart of the energy transition

• Short decision-making processes and direct cooperation

• Stable, growing company with long-term prospects

Your contribution counts – both professionally and personally.

Your benefits at SGB-SMIT USA: 🚀

• Medical, Dental, Vision, and Rx

• 401k with match

• Life insurance

• Long and short-term disability

• Paid holidays

• Paid time off

• Flexible spending account

Your tasks: 📌

• Finalize the new hire onboarding process in the EHRS system, ensuring all employee information and required details are complete and accurate.

• Plan, prepare, and conduct new hire orientation, including HR policies, benefits information, timekeeping expectations, payroll-related information, and required employment documentation.

• Provide administrative support for all employee benefit programs, including enrollments, changes, qualifying life events, open enrollment, 401(k), HSA/FSA-related administration, and maintenance of benefit records.

• Assist employees with day-to-day HR questions and provide timely guidance regarding benefits, HR processes, policies, time and attendance, payroll-related questions, and other employee needs; coordinate with the appropriate resource when additional assistance is required.

• Serve as an administrator for time and attendance by reviewing records for completeness and accuracy, assisting employees and supervisors with corrections, and helping ensure timekeeping deadlines are met.

• Coordinate payroll-related information with the Payroll Manager, including time and attendance data, employee changes, deductions, benefit updates, and other documentation needed for accurate payroll processing.

• Assist with FMLA and other leave administration duties, including providing required forms, maintaining documentation and tracking records, communicating routine information to employees, and supporting required follow-up under the direction of HR leadership.

• Maintain accurate and confidential personnel, medical, I-9, benefit, training, and other HR records in accordance with company procedures and applicable recordkeeping requirements.

• Maintain and update employee rosters, directories, HR system information, benefit information, job titles, wage information, emergency contacts, training records, and other employee data as assigned.

• Assist with employee benefit questions and issues, including helping employees connect with benefit carriers or representatives when additional support is needed.

• Prepare, maintain, and distribute HR forms, reports, correspondence, and other administrative documentation.

• Support employee status changes, terminations, and other HR administrative processes as assigned.

• Assist with the coordination and support of employee engagement events and activities.

• Assist with special HR projects and perform other related duties as requested to meet the ongoing needs of the organization.

Your profile: 🔎

• Previous administrative or Human Resources experience preferred; experience in a manufacturing or similar work environment is a plus.

• Proficiency with Microsoft Office applications required. Strong Microsoft Excel abilities are preferred, including comfort working with spreadsheets, formulas, sorting/filtering, and organizing HR or payroll-related data.

• Experience with HRIS, payroll, timekeeping, ERP, or benefits systems preferred.

• Ability to maintain confidentiality and handle sensitive employee information with discretion.

• Strong organizational skills, attention to detail, follow-through, and the ability to manage multiple priorities independently.

• Apply now to join a legacy company with innovative solutions and a commitment to your success.

If you value a dynamic, growing, and intercultural environment and enjoy hands-on work, then become part of the SGB-SMIT USA - transform with us the future of energy. ⚡

SGB-SMIT USA is an equal Opportunity Employer.

We look forward to receiving your application! ⚡